Document & Records Management
In many companies documents represent the only tangible evidence of a service having taken place. Documents are the tools that connect working groups and link key business processes to the people who drive those processes. They are the means by which information is converted into action.
Prometix utilise the SharePoint Platform to establish a structure for managing documents and other digital assets so that documents are easier to create, edit, store, retrieve and share with others, both within and outside the organisation.
With all documents held in a central location users will always know where to find the documents they need. No more storing important documents in complex network file structures, individual inboxes, laptops or hard drives.
Standardised document naming and indexing (metadata) allows users to easily find the document they want fast.
The system ensures that documents can only be accessed and edited by approved users to ensure protection of company data and intellectual property. SharePoint has advanced document security features that can be applied without overburdening the user with administrative tasks.
Increased document security can be added by using Rights Management to render read-only documents and disable print, copy, and save functions at the user or document level.
Full Document Lifecycle management
With many people accessing and updating documents the system supports major and minor versioning so users always know which is the latest version of a document.
Users can add annotation, comment and a markup capability exists for easy collaboration. A single unified viewer interface allows easy collaboration and integrates within a SharePoint workflow to speed up the review process.
The Prometix Document and Records Management Solution can be accessed via familiar tools such as Microsoft Office and SharePoint and can be integrated with the company intranet or operate as a standalone system.
The infrastructure can be Integrated with your on-premise environment or accessed via the Cloud.
In addition to the standard SharePoint Document Searching facilities, Prometix have developed a number of tools to help users more quickly find the documents they need to work with.
Our solution allows whole and partial word or phrase matching, common keyword patterns, and custom regular expressions. Users can search on multiple terms with the ability to differentiate results with different highlight colors.
Prometix can provide a best in class document viewing experience for over 300 different content types in SharePoint 2013. We extend on SharePoint’s new mobile friendly interface by providing the fastest, most feature rich, universally accessible content viewing platform available.
Or solutions allow users to view documents whenever and wherever they want. Documents are rendered in real-time and made available to users on a variety of devices and locations.
Are you contented with your Intranet content
To begin with – A big salute to all Intranet content authors, you all are awesome!!!
Empower your enterprise applications with PowerApps
Microsoft has been coming out with helpful productivity tools in the way of apps for office 365, including Planner, Flow and Delve, to name a few.
Go with the Flow (Microsoft Flow)
Microsoft Flow is a key component, helping to tie together the Microsoft cloud services (Office 365), as well as non-Microsoft cloud services.
Using Delve in your organisation
Office 365 based Delve is a cloud-based service which helps users find and discover pertinent information
Collaboration Simplified – Microsoft Teams
Microsoft announced last September its newest addition Microsoft Teams – the new chat based workspace for office 365.
Office 365 Collaboration APPS
Digital is constantly evolving and bringing along positive changes to the organisation.
Electronic Signatures – what do you need to know?
Organisations plans for going paperless will come to a screeching halt when you need to get someone’s signature on a document.
Digital Workspaces for Not for Profit Organisations
NFPs are embracing the digital pathway to better support their staff in maximizing donor interactions and fundraising.
Governing your SharePoint – Part (1 of 5)
SharePoint Governance has become bigger than it actually has to be. It can almost be compared to the burden of carrying the heavy iron on your shoulder.
Key to successful SharePoint based solutions
Successful projects deliver the desired benefits and outcomes. We have been talking to various organisations and here are some lesson learned.
Intranet your Digital Oasis
Intranets have been around for more than few decades and have evolved like any other business solution.
Document Management – The Basics
Let’s face it, talking about document control or document management is probably not a topic you would pick to discuss at any gathering.
Pathway to Support staff productivity using Bots
For years organisations have been working on finding innovative ways to help support and enhance staff productivity.
It’s not a race: Transitioning to O365
Transitioning to Office 365 is not a race and needs appropriate analysis and structured approach.
Technology has speeded up the communication process both within an organisation and outside it.
Intranet for Millennial
Various studies have revealed that by the year 2020 millennial will be 50% of the workforce. Lately there has been
And the new Intranet is called . .
Intranets today are place to do things a tool that supports collaborative work practices allowing employees to achieve outcomes.
Quality Assurance for Office 365 Projects
Organisations today are increasing their focus on Quality Assurance for obvious reasons.
Knowledge and Documents Management Trends in 2016
Knowledge and Documents Management Trends in 2016